Advisory Service

Current State Process Documentation and Analysis

Mapping how your processes actually operate today, identifying every gap, inefficiency and risk. Before any improvement can be designed, you need an accurate picture of the current reality. Most organisations do not have one.

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The Starting Point

You cannot improve a process you have not accurately documented

Most manufacturers have documentation that describes how processes should work. Very few have documentation that describes how processes actually work. The gap between the two is usually significant and almost always where the operational problems are hiding.

Current state documentation is the foundation for every other improvement activity. Without it, you are designing future-state processes based on assumptions that may be wrong, and your risk register is missing the risks you do not know about.

CURRENT STATE MAP Receive order Enter system Check stock Approve Dispatch GAP No validation rule RISK Single point of failure WORKAROUND Email used when system down 3 GAPS IDENTIFIED | 2 COMPLIANCE RISKS | 1 CRITICAL WORKAROUND Foundation for every subsequent improvement
What We Capture

The complete picture of how your process works today

Process flow maps

Visual maps of every process step, decision point, and handoff as they actually occur, including the informal steps and workarounds that never appear in official procedures.

Systems and data inventory

Every system, spreadsheet, paper form, and data source involved in the process. How data flows between them, where it is duplicated, and where it is lost.

Roles and responsibilities

Who does what in the process as it actually operates, including informal ownership that may differ significantly from what organisation charts suggest.

Gaps and inefficiencies

Steps that add no value, handoffs that introduce delays, checks that duplicate each other, and activities that exist only because a different problem was never fixed.

Compliance risks

Steps that are required by regulation, certification or customer obligation but are not being reliably executed, documented or evidenced.

Workarounds and shadow processes

The informal processes your team has developed to work around broken systems, unclear procedures, or problems that management may not know exist.

Need an accurate picture of your current state?

Tell us which processes you need documented and we will scope the engagement around your priorities.

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